On behalf of client – Sales Office & Warehouse Coordinator

We are currently looking for a Sales Office & Warehouse Coordinator for an international technology company based in Malmö. This is a great opportunity to join a global environment where you will play a key role in connecting sales, logistics, and warehouse operations.

This is a hands-on and varied role, ideal for someone who enjoys working close to the business, taking ownership, and being part of improving day-to-day operations.

The duration of the assignment is 12 months starting as soon as possible.

About the role

In this position, you will be part of the operations department, working closely with sales, customers, and warehouse teams to ensure a smooth and efficient order-to-delivery process.

Your focus will be on sales order fulfilment, customer support, and warehouse coordination, with the overall goal of delivering high quality service and ensuring OTIF (On Time In Full).

You will work in an international environment where English is the main language, and where collaboration across teams and functions is key.

Key responsibilities

Sales Order Fulfilment

• Receive and process customer orders (via email, phone, EDI, etc.)
• Send order confirmations and manage order flow in the ERP system
• Plan and book deliveries in coordination with warehouse and carriers
• Manage delivery appointments and handle changes or delays
• Maintain customer setup documentation
• Handle outbound invoice coding

Customer Support

• Act as a point of contact for customers regarding orders, deliveries, and product information
• Provide reports (e.g. IMEI data files, packing lists)
• Manage sales returns and delivery schedules
• Maintain and update price lists

Warehouse Coordination

• Monitor inventory and ensure accurate stock levels
• Create and manage rework logs
• Handle inventory adjustments and warehouse optimization
• Manage returns, damaged goods, and rework processes
• Ensure materials are in the right place at the right time

Who we are looking for

We are looking for someone with the right mindset and attitude – a person who is curious, proactive, and eager to learn.

You are not afraid to ask questions, take initiative, and support the team where needed. You enjoy working in a structured way but can also handle a dynamic environment with multiple priorities.

We believe you have:

• Experience in sales support, order management, logistics, or similar (ideally 3–5 years)
• Good understanding of business processes and how operations, sales, and logistics connect
• Strong communication skills and fluency in English (Swedish is not required)
• Experience working in Excel and preferably an ERP system
• A structured and detail-oriented way of working
• A customer-focused and problem-solving mindset
• Ability to work in an international, fast-paced environment

As a person we are looking for someone who is curious and proactive and enjoy learning and developing in a dynamic environment. You take ownership of your work, are not afraid to ask questions, and thrive in a role where you get to support others while keeping things structured and on track. With a strong sense of responsibility and attention to detail, you build trust both internally and externally, and you enjoy collaborating across teams. You are flexible, solution-oriented, and able to prioritize in a fast-paced setting, always with a customer-focused mindset.

This assignment offers a great opportunity to be part of an international tech company where you will gain broad exposure across sales, logistics, and operations. You will work in a collaborative and supportive team, close to the core business, and have the chance to strengthen your understanding of how end-to-end processes work in a global environment. It’s an ideal role for someone who wants to grow, take on responsibility, and make a real impact in day-to-day operations.

Please submit your application as soon as possible. We look forward to hearing from you!

Your application

You apply by clicking the “Apply now” button, which takes you to an application form where you fill in your contact details and attach your cover letter and CV. All information is handled confidentially in accordance with Academic Search’s Integrity Policy and the new data protection regulation GDPR.

For more information about the position, please contact Emmy Olsson at emmy.olsson@academicsearch.se   

About Academic Search

Academic Search International is one of Scandinavia’s most renowned companies within Executive Search, Interim Management, and Leadership. Our focus is on professionals with documented managerial and specialist expertise, and we collaborate closely with both national and international companies with strong brands. Our mission is to match the most qualified people with the most challenging roles at some of Sweden’s most exciting companies. Our values are KNOWLEDGE, COMMITMENT, RESPONSIBILITY, AND COLLABORATION – values that guide us in all our relationships